Asset Management - Capital Projects
client: Hamilton County
markets : Development/Mixed Use
services : in4mation

Hamilton County annually collects capital project requests from departments and building managers for new services, maintenance, safety, energy savings, and code related issues. The collection, evaluation, and budgeting of the requests is a significant effort, which historically was based entirely on paper. The County turned to in4mation to assist in streamlining their reporting process and deliver the annual requests more efficiently.

Needs
  • Automate the annual capital request process
  • Track all project estimates in a central database
  • Provide flexible reporting on project information
  • Management of actual project costs
  • Cost comparison to original estimates and history showing why it changed
Solution

Utilizing the existing Space Management inventory as a platform to track data, in4mation created a module to capture and manage capital requests through a single data repository. The solution:
  • Captures for each project, location, description, contact information, schedule, dates, approvals, and project cost estimates provided by multiple architectural and engineering consultants
  • Provides a website with security access for each requestor, approver, estimator, and reviewer with the appropriate level of authority to view and update information
  • Associates digital photos with each project where available for additional background
  • Tracks actual project costs including change orders
  • Compares actual project costs to original estimated costs with a percentage of variance
  • Manages annual budgeted dollars as changes occur and how actual costs can vary from estimates
  • Enables flexible reporting by location, priority, cost, department, project name, and project number





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Project Details:
# of annual request: 130
Annual estimated costs: $24,000,000


Software
ARCHIBUS/FM Building Operations, Space Management, Furniture & Equipment with iFM Web Interface
Location:
Hamilton County


"Through our collaboration with in4mation we have been able to develop creative solutions that permit our department to manage the assets of the County more effectively with our existing work force."
Ralph Linne: Director - Department of County Facilities, Hamilton County, Ohio