According to the International Facility Management Association (IFMA), space represents an organization's second largest expense after payroll and benefits, costing an average of $14,340 per employee per year. The cost of underutilized space can quickly add up. IFMA reports that the average American facility is 700,000 square feet and costs $14 million per year to maintain. Reducing unneeded space by just 1% can translate into an average $100,000 annual expense savings.

The Challenge
With such a large investment, organizations must increase their focus on what facilities they have, who uses them, and how they are operated. Many large organizations have space management programs in place. However, they are consistently challenged to keep the data current and accessible to management for timely decision making. Most information resides in AutoCAD drawings or static spreadsheets, making ad hoc reporting a challenge. Excessive time can be spent auditing space information rather than focusing on the business processes to maintain and validate the data throughout the year. The result can be questionable usage information, including errors in square footage allocations, unreported vacancies, non-enforced space standards, and the inability to respond to management reporting needs.

The Solution
With increased pressure to perform with less, we understand that facility managers have little time to devote to upkeep and maintenance of a computer application to track facility space and usage. We can partner with your facility department to share the responsibility for managing facility data and keeping it up to date. in₄mation provides services to minimize the facility manager's time commitment to maintaining the system, access to easy-to-use reports for distribution and communication, and tools to help evaluate space in order to make critical business decisions.

See the following Space Management Case Studies:
Great American Insurance
Hamilton County - Facility Information Management
Cincinnati Children's, Cincinnati Children's Hospital Medical Center
Lexis Nexis
University of Dayton