Kettering Health Network Uses ARCHIBUS to Track Space and Manage Work Orders

Kettering Health Network is the premier health care provider in the Dayton, Ohio region, with a network featuring six hospitals, a college of medical arts, and over 8,000 employees.  As Kettering’s geographic market continues to expand through the region, continual attention is required to optimize and plan for the physical environment.  

For years, Kettering relied on a manual space management system to document their space for planning, reporting, and maintenance purposes.  In 2006, they recognized the need to improve space tracking, and partnered with the in4mation division of GBBN Architects to implement a CAFM Space Management solution.  Today, Kettering utilizes the ARCHIBUS software platform to document its physical environment and track how it is utilized. The solution, which is accessible via the internet by members of Kettering’s Plant Engineering department, provides an easy to use system to track building, floor, and room level information such as room type, square footage, departmental usage, and cost centers.  Interactive facility drawings are available electronically for reference by approved users for maintenance, facility projects, or planning purposes.

The growing database, which currently tracks information on 6,300 rooms and over 600 cost centers, is also used to support the standardization of services provided by the Environmental Services department at Kettering. The ARCHIBUS database interfaces with the TechniClean software product to help Kettering develop and manage cleaning assignments throughout the organization. The connection with ARCHIBUS enables managers to build cleaning assignments based on accurate square footage information, schedule work assignments, and view highlighted floor plans with assigned cleaning area assignments.

Most recently, Kettering enabled the ARCHIBUS Building Operations module to support work order and asset management activity within the Plant Engineering department.  The system replaces the previous Maximo work order system, providing daily work order management capabilities to a wider audience via an internet browser.  The solution, which is directly connected to the inventory of buildings and rooms, is used to manage over 15,500 routine and preventive maintenance work orders on an annual basis.